Manage active schools, domain security, and SaaS
subscriptions.
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Welcome back
Track marks, write
feedback and keep every report on schedule - all in one place.
π How to Get Started
1. Add
Your Classes
Head over to Manage Classes and build your class list - browse and tick students
straight from the school roster, or download a template and upload a class list
in one go.
2. Set Up
Your First Assessment
Head over to Manage Tests to build a test (or copy one from the Dept. Library),
then use Mark Entry - or the Mobile Scanner - to get marks in.
3. Watch It
All Come Together
Once marks are in, everything updates itself - live progress in the Class Diary,
tier-based feedback drafted for your reports, and target grade groups flagged
automatically so you always know who needs support.
π£ Announcements
Loading...
π School Calendar
Loading...
π View full month
π€ Upload events from a spreadsheet (CSV)
Download the
template - it comes pre-filled with every weekday of the academic year. Just add a Title and Type
to the days that have something on (staff meetings, department meetings, training days) and leave
the rest blank, then upload it here. Re-uploading replaces everything this tool previously
imported - events added manually are never touched.
πUniversal Student Lookup
Search the entire department database
for a student's historical cross-class performance.
π Tip: rotate your phone to
landscape for a wider view of the charts below.
Select a
Class
--
[Radar Chart]
[Flightpath]
Teacher
Comment
Welsh
Comment (Cymraeg)
Comment Bank
Select
a class to load comments...
π’ System AdministrationLoading
School...
Manage
department provisioning, global skills, and SLT Analytics.
π« Global School Settings
See the master school name, default
grading scale, and language profile. These settings apply globally across all departments.
π Global
Cross-Curricular Skills
Define the core benchmarks. These will automatically seed into every new department's radar
chart for school-wide SLT tracking.
Loading global benchmarks...
π Master School Roster
Upload the official school roll
from your MIS. This allows teachers to quickly and accurately build classes. Required CSV Columns (in order): Admission Number,
First Name, Last Name, Year Group, Report Language (en, cy, or both)
π£
Announcement Settings
β οΈ Danger Zone
Permanently clears every current pupil, class, and assessment result to prepare for a
new intake. Staff accounts and test templates (topics, boundaries, skills) are kept, so
marking a new cohort against an existing test needs no re-setup.
π₯ Staff & Department Management
Upload your official staff list from your MIS, then securely assign teachers to their
departments.
Required CSV Columns: Name, Email
Active Departments
Loading departments...
School-Wide Global Benchmarks
Aggregated performance of the core SLT skills across all active departments.
Cross-Department
Comparison
π Capped 9 (Official KS4 Compliance)
Cross-department official Welsh Government KS4 headline measures, calculated from each pupil's first-recorded actual exam result.
π Reporting Events Manager
Define
specific data collection windows. Teachers' marks and comments will automatically route to
these events while the window is open.
Year 7
Year 8
Year 9
Year 10
Year 11
Managed Events
Loading events...
π Live Report Generation Tracking
Monitor the
background weaving engine. Reports compile dynamically as teachers save their data.
Loading live cohort tracking...
π― QA Delegation & Workflow
Route completed report sections to Heads of Department for subject-specific quality
assurance and peer review distribution.
π¨οΈ PDF Template Builder & Batch Export
Configure the
final layout for your school's PDF reports before triggering the batch generation.
Focus: Mae angen i'ch esboniadau ymgorffori cysyniad
potensial dΕ΅r... Target: Esbonio'n glir sut mae
gwahaniaethau...
Teacher
Comments
[AUTO-TEST] The student has demonstrated excellent progress in
Gwyddoniaeth this term.
π Welcome to the
WorkspaceLoading
Dept...
βΌ
Hide
As the
Head of Department, you control the data architecture for your team. To get your
department up and running, follow these three simple steps:
Set Your Radar
Skills:Define the core competencies (e.g., 'Data
Analysis', 'Numeracy') that all teachers in your department will track.
Define Department
Subjects:Specify the distinct subjects or disciplines
tracked within your workspace.
π HoD QA Distribution
You have reports awaiting quality assurance from your department. Click distribute to
randomly assign them to your staff for peer review.
Awaiting Distribution
--Subject Sections
π― Department
Radar Skills
Loading skills...
π₯ Department Staff
Teachers assigned to your department by the School Admin.
Loading team
members...
π Department Subjects
Define
the subjects your team can assign to tests.
Loading subjects...
π Exam Courses (Years 10-13)
Define the qualifications your department teaches in exam years, so teachers can link a class to one and record official target/predicted grades against it.
Loading courses...
Global
Analytics
Aggregated tracking across all department classes.
Performance
vs. Target
Hover for student name
Cohort Skill Matrix
π¨
Intervention Watchlist
Students currently furthest below their academic
trajectory.
Loading department data...
π¨οΈ Bulk Intervention Reports
Generate Universal Profiles for
multiple students at once.
Select a
class above to load students.
π Exam Tracking
Live grade distribution and points score by course for Years 10-13; raw performance for Years 7-9.
Student
Name
Universal Department Record
Target
-
Global Avg
-
Print Options:
Filter Subject:
π Tip: rotate your phone to landscape
for a wider view of the charts below.
Cross-Department
Flightpath
Skill Mastery Radar
Assessment Ledger
Heatmap
π Tip: rotate your phone to landscape for a
wider view of the charts below.
Historical
Analysis:
Class Overview & Live Grading
π Live Grade
Boundaries
π¦
Performance Bands
Red(< 30%)
%
%
Print
Options:
Mark Entry
How shared
topics are shown while marking
A colored dot and border mean this
question shares a topic with another question in the test - their marks are combined
automatically, you don't need to track it yourself.
On mobile (and in the scanner), a running
"Topic total" shows the combined marks for that topic so far, updating as you mark either
question.
Review visual feedback and define your grade boundaries on
the next screen.
Student Name
Student 1 of 30
Score: 0%
Student Name
Student 1 of 30
Score: 0%
π Class
Diary
Longitudinal flightpath and skill tracking.
π Tip: rotate your phone to landscape
for a wider view of the charts below.
Academic Flightpath
Skill Matrix
β οΈ Topic
Vulnerabilities
Select a class to analyze historical data...
π― Intervention
Target
Waiting for skill matrix generation...
π¨ Missing Data
All
data up to date.
Assessment History
Visible Assessments
β οΈ Topic Vulnerabilities
π¨ Missing Data
π Revision Checklist
Select a class, then a student, a selection, or everyone, to generate a personalised
take-home revision report: flightpath, skill radar, and a ranked list of weak topics
with Comment Bank targets.
Select Students
Parents Evening
Select a
class to instantly generate aggregated topic summaries across all assessments saved to date.
Report Languages
Print
Options:
Mastery Benchmarks:
%
%
Manage Classes
New Class
Upload a class list instead
Download a template,
fill in each student's Admission Number (recommended) or Name, plus an
optional Target Grade, then upload it below.
β οΈ Unmatched Students Found
We
couldn't automatically match the following rows. Search by name or ID to resolve.
Manage Tests
New Test
Total: 0
Questions
How
topic linking works
If a question is blank, you'll see
pills for every topic already used elsewhere in this test. Click one to link that
question to the same topic - their marks and feedback will combine automatically
wherever they're reported.
Assessment Categories
Map your criteria to the Department Skills to
automatically feed the Class Diary analytics.
Grade Boundaries
Set boundaries to
map the final score to an overall grade.
π§Ή Topic Review
Every topic name currently in use across the department's tests, in one filterable list - find
and fix typos, inconsistent wording, or duplicates. Renaming a topic used only in your own tests
applies right away; a topic shared with a colleague's test needs a Head of Department or School
Admin to confirm the change, and is logged either way.
π Question Bank
Your department's own bank of tagged exam questions - never shared outside this department or
school. Crop questions from a past paper, search and build a worksheet, or hand a selection
straight to Test Manager.
π‘ Cropping works best on a larger screen with a mouse - precise snips are tricky on a touchscreen. You can keep going here, or switch to a PC for the smoothest experience.
Page: 0 / 0
Tip: drag on the PDF to snip. Double-click a snippet below to remove it.
Question Snips:
Mark Scheme Snips:
No questions pending yet.
Paper context (applies to every question until changed)
π Review & Save All
Arrange Worksheet Order
βοΈ Edit Question Tags
π§βπ« Lesson Studio
Generate an original worksheet from a topic - optionally grounded in a saved Question Bank
worksheet for style and difficulty - then choose what else to include: a mark scheme, a draft
Test Manager assessment, and/or a slide deck.
Generating your lesson bundle in the background...
β¨ Lesson Studio finished generating
π Ready for your review
βπ Worksheet (always included)
π Past Lesson Bundles
πͺ Cover & Absences
Report an absence, leave work from a Lesson Studio bundle or your own instructions, and let the
whole department see it, tick periods off as printed, and build one combined print pack.
Report an Absence
Comment Bank
Generating feedback in the background...
β¨ Background feedback generation finished
Find Assessment
π Filter Library
π Select a Test
Or prep
feedback
for a new topic before adding it to a test:
β¨ Generate Feedback for Multiple Topics
Runs in the background, even after you close this tab. You'll see a badge on Comment Bank when it's done.
Topic Name
How the
Comment
Bank Works
These comments are dynamically linked
to
your Topics. Once you save feedback here, Polaris will automatically
pull
it through whenever a student is assessed on this topic in any test.
Mark Entry Heatmaps:The feedback drives the targets displayed when hovering
over
student scores.
Parents' Evening Reports:This feedback is printed line-by-line alongside the
student's scores, complete with generated QR codes.
Universal Profile:HoDs can view this feedback chronologically to track
targeted interventions across the whole department.
Tip:Use the πͺ AI
Assistant
below to instantly write and translate all 6 boxes based on your specific
context!
πͺ AI Auto-Fill Assistant
CYMRAEG (WELSH)
ENGLISH
π¨ Red Band (< 50%)
β οΈ Amber Band (50% - 80%)
β Green Band (> 80%)
π Attach a Question Bank Pack
Scanning this QR will show the question images instead of an external link. Choose a saved worksheet below.
πAdd New Report Comment
STEP 1: SELECT YEAR & TERM
STEP 2: WRITE YOUR COMMENT
English
Comment
STEP 3: TRANSLATE (OPTIONAL)
Welsh
Comment (Cymraeg)
STEP 4: SAVE TO BANK
Department Comment Bank
β Report QA Review
Review fully
woven student reports before they are locked and printed.
Review Queue
Loading assigned reports...
Select a Student
Dept. Library
Tests shared by colleagues in your department
(None). Click 'Copy to My Desk' to add a test to your personal
collection.
π Department Meetings
A shared space for
your department: track named target groups against their targets, and log what was
discussed at meetings. Visible to every member of your department.
π± Mobile Scanner
π How to Automate Mark Entry
The Polaris Mobile Scanner uses AI handwriting recognition (OCR)
to read your handwritten marks and automatically enter them into the database, saving you
hours of data entry.
1
Create your testUse
the Manage Tests tab to build your assessment layout.
2
Print Cover PagesGo
to Mark Entry, select your class and test, then click the purple
π¨οΈ Print Cover Sheets button. Hand these out with the
assessment.
3
Grade normallyMark
your students' papers. When finished, write their scores clearly inside the
provided thick black boxes on the cover sheet.
4
Log in on your mobileVisit
the Polaris app URL on your smartphone's web browser and log in. You'll land on
Home — tap the π· Scan button in the top bar to jump straight into
the Scanner.
5
Scan & Auto-FillPoint
your phone camera at the QR code, then frame the handwritten marks. The AI will
instantly read the numbers and save them to your Mark Entry database!
βΉοΈNote: You are currently using a PC, so
the camera scanner is hidden. Please log in on your phone to activate it!
Step 1: Point at QR Code
Scanning automatically...
Found Student
Align numbers into boxes. Tap Capture.
Scanning...
Waiting for QR Code
How shared
topics are shown while marking
A colored dot and border mean this
question shares a topic with another question in the test - their marks are combined
automatically, you don't need to track it yourself.
On mobile (and in the scanner), a running
"Topic total" shows the combined marks for that topic so far, updating as you mark either
question.
Running Cloud AI OCR recognition...
Total
OCR Score0 /
0
Provision New School
This person receives the
zero-code
invite to log in and configure the school.
Manage School
SA-XXXXXX
Danger
Zone
Assign Staff
Select a teacher from the school
roster,
or manually invite a new staff member.
β OR β
π Staff
Permissions
Grant trusted staff the ability to manage the calendar or post announcements without waiting for
approval. School Admins already have every permission.
Loading staff...
π£ New Post
As HoD, official posts go to your own department only.
New Target Group
Click a match below to add them. Their target and current grade are pulled automatically from their class record.
π Log Meeting
Edit Grade
π Pending Approvals
β Reject this post
π§βπ Student-safe
Audience
π
Calendar Event
Create Department
Create a new department bucket. You
can
assign staff to it afterward.
Manage Staff
Review the current roster and revoke access to remove a teacher from this department.
Loading team
members...
Data Controls
π₯
Master CSV Backup
Download every active
assessment
record across all classes in this department. Use this for termly reporting or external
school
tracking.
β οΈ
Clear Department Database
Removes all
student
rosters and assessment data to prepare for a new academic year. Test templates and comment
banks
are preserved.
Note: Data
is
placed in a hidden 30-day recovery archive before permanent deletion.
β»οΈ
Data Recovery
Instantly
restore
any data cleared within the last 30 days.
π School Directory
View and search the master
student
database.
Loading
students...
Edit Student Profile
π΅οΈ Projector Mode Active
You are
currently anonymizing student names. If you export now, the PDFs will be generated using their
anonymous
IDs (e.g. "Student A") to protect their identity.
π¨οΈ Generate OCR Cover Sheets
Each student in the class will
receive a
personalized cover sheet with a secure QR code and an AI-optimized marking grid.
Request an Amendment
This will send the report back to the author's
inbox.
Comment Bank
Find Assessment
Or prep feedback for a new topic before adding it to a test:
Topic Name
How the Comment Bank Works
These comments are dynamically linked to your Topics. Once you save feedback here, Polaris will automatically pull it through whenever a student is assessed on this topic in any test.
Tip: Use the πͺ AI Assistant below to instantly write and translate all 6 boxes based on your specific context!
πͺ AI Auto-Fill Assistant
π¨ Red Band (< 50%)
β οΈ Amber Band (50% - 80%)
β Green Band (> 80%)
π Add New Report Comment
Department Comment Bank